How DINA Unlocked €30,000 in SaaS Savings with beams
“Thanks to beams, we now have total clarity over our SaaS tools. We’ve not only reduced costs but are also making smarter decisions about the software we use, ensuring every tool drives value. The gained transparency continuously helps us align on which tools were truly necessary, ensuring we maintain an efficient and well-managed software environment.”– Florian Bieberstein, Managing Director, DINA
Company Overview: A Digital-First SME Focused on Innovation
DINA, a dynamic SME with 80 employees from Southern Germany, specializes in developing and producing tailor-made safety solutions for machines and plants. The company shapes the future of functional safety and IIOT in the B2B sector, developing a unique platform for functionally and cyber-secure machines and automation solutions. As a pioneer in holacracy and new work principles, DINA is transforming its long-established organization by embracing modern, decentralized management practices. With their commitment to digital transformation (even as part of their OKRs), they sought better ways to manage their growing digital toolset and ensure they were aligned with their organizational goals.
Challenge: Lack of SaaS Visibility and Potential Overspend
Like many companies, they had introduced several SaaS tools to support its growth and agile work principles, but lacked the insights to determine whether these tools were being effectively utilized across the organization. The company found it increasingly difficult to manage licenses, track tool usage, and prevent the accumulation of unused or redundant software. This inefficiency created an urgent need for real-time visibility into the tools their teams were using, to avoid overspending on SaaS tools that might not be needed.
Solution: beams' In-Depth Tool Usage and Cost Insights
DINA turned to beams, leveraging its powerful tool-usage insights to gain clarity on their SaaS landscape. They were already familiar with beams, as several team members had been using the beams Mac App for years to optimize their daily workflows and productivity. When beams introduced its new comprehensive platform for tracking software usage, DINA saw it as the perfect solution to enhance transparency across their entire tech stack.
Results: €30,000 in SaaS Cost Savings and Enhanced Operational Efficiency
beams provided DINA with a holistic view of all the tools in use and uncovered €30,000 in SaaS cost savings, accounting for over 10% of their total annual SaaS spend. The analysis uncovered 280 SaaS applications, far more than DINA was initially aware of.
beams' real-time insights and recommendations included:
- Consolidating redundant tools with overlapping functionality.
- Switching from monthly to annual billing cycles, saving significant costs.
- Downgrading premium plans to basic ones where advanced features weren’t needed.
- Identifying and removing unused licenses that were still being paid for.
- Flagging of non-verified apps used by individual employees that were accessing sensitive scopes, allowing DINA to proactively address potential risks and improve their overall SaaS security.
In addition, beams conducted a workshop for DINA’s leadership team, introducing them to the platform’s powerful productivity and meeting insights. This helped leadership maximize the tool’s potential for future decision-making.
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