Best SaaS Management Tools in 2025

1. beams – The Ultimate SaaS Intelligence Platform

Key Advantages of beams:

• AI-Powered Cost Optimization – beams detects underutilized tools, overlapping subscriptions, and duplicate payments, ensuring companies only pay for what they need.

• Deep SaaS Usage Insights – Unlike other platforms that rely on API-based tracking, beams monitors OS-level and browser-based activity for more accurate usage data.

• Company-Wide Collaboration – beams is designed for all teams, not just IT and finance, integrating workflows that allow employees to make informed SaaS decisions.

• Security and Compliance Oversight – beams proactively detects potential security risks, tracks SSO integrations, and ensures sensitive data remains protected.

• AI-Driven Recommendations – beams leverages OpenAI’s GPT-4 and a RAG system to suggest best-fit SaaS tools based on industry trends and company size.

Don't Use beams If:

• You only need basic SaaS spend tracking without workflow insights.

• Your organization prefers manual control over automation and AI-driven recommendations.

• You are looking for a procurement-focused platform rather than comprehensive SaaS intelligence.

2. Zylo

Pros:

• Strong spend analysis capabilities

• Automated renewal tracking to prevent unwanted charges

• Centralized visibility into SaaS investments

Cons:

• Limited workflow automation

• SaaS discovery depends heavily on financial records rather than actual usage

3. Torii

Pros:

• Automated onboarding and offboarding

• Strong SaaS discovery and visibility

• Customizable workflows for IT teams

Cons:

• Primarily designed for IT teams, not company-wide usage

• Lacks real-time SaaS interaction tracking

4. Lumos

Pros:

• Robust security monitoring

• Automated access control management

• Helps organizations meet compliance standards

Cons:

• Limited spend optimization features

• Focused on security rather than holistic SaaS management

5. BetterCloud

Pros:

• Advanced automation for IT workflows

• Strong security and policy enforcement

• Scalability for large enterprises

Cons:

• Complex setup and integration process

• Heavy focus on IT teams rather than all departments

6. Nudge Security

Pros:

• Continuous SaaS security monitoring

• Comprehensive risk assessment tools

• Helps enforce security compliance

Cons:

• Limited cost optimization and spend tracking

• Not designed for company-wide SaaS collaboration

7. CloudEagle

Pros:

• Great for vendor management and procurement

• Automated cost optimization suggestions

• Centralized contract and renewal tracking

Cons:

• Lacks workflow automation for IT processes

• Focuses on cost control rather than SaaS adoption

8. ServiceNow

Pros:

• Strong ITSM and workflow automation

• Integrates well with enterprise IT tools

• Helps maintain security and compliance

Cons:

• Complex and costly implementation

• Not built exclusively for SaaS management

9. Sastrify

Pros:

• Strong contract negotiation capabilities

• Cost savings through SaaS price benchmarking

• Ideal for finance and procurement teams

Cons:

• Doesn’t track actual SaaS usage

• Limited automation for SaaS management

Conclusion: Choosing the Right SaaS Management Tool

• If you need cost tracking and vendor negotiations, tools like Sastrify and CloudEagle are strong options.

• If you prioritize security and compliance, Lumos and Nudge Security stand out.

• For IT workflow automation, BetterCloud and ServiceNow are solid choices.